Just Plane Maintenance is seeking a Maintenance Records & Compliance Coordinator to support the day-to-day administrative, documentation, and compliance functions of our FAA Part 145 Repair Station.

This role is primarily administrative in nature but plays a critical part in ensuring all maintenance records, documentation, and communications align with FAA regulatory requirements and company procedures. The ideal candidate will have prior experience in aviation, preferably within a Part 145 environment, and a strong attention to detail.

This position works closely with the Accountable Manager, Quality team, and customers to ensure accurate documentation, smooth communication, and a high level of service throughout the maintenance process.

Key Responsibilities:

Records & Compliance Support

• Review and organize aircraft maintenance records for accuracy and completeness
• Identify documentation discrepancies and assist in tracking corrections
• Upload, file, and maintain maintenance records in company systems
• Ensure documentation aligns with FAA Part 145 requirements and internal procedures
• Support audit readiness by maintaining clean, complete, and accessible records
• Assist with documentation requests during FAA inspections or internal reviews

Administrative & Operational Coordination

• Support daily shop operations through administrative coordination
• Assist with scheduling updates and work order tracking
• Coordinate internally to ensure technicians and inspectors have required documentation
• Maintain organized records of work orders, logs, and supporting documents

Communication & Customer Support

• Support a high level of customer satisfaction through accurate and timely documentation
• Coordinate with team members to ensure smooth handoffs between departments

Team & Leadership Support

• Work closely with the Accountable Manager and Quality team to support compliance efforts
• Assist with maintaining training records, rosters, and required documentation
• Support general administrative tasks related to repair station operations

Qualifications

• Prior experience in aviation required (Part 145 Repair Station experience strongly preferred)
• Familiarity with maintenance records, logbooks, and FAA documentation
• Basic understanding of FAA regulations and compliance standards
• Experience with maintenance systems (Corridor a plus)
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks in a fast-paced environment
• Strong communication skills and team-oriented mindset
• High school diploma required; associate degree or aviation-related training preferred
• 2–5 years of relevant aviation or administrative experience
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to work on-site in Dallas, TX